CITY OF MANSFIELD LEGAL POSTINGS
City of Mansfield
MINUTES OF REGULAR PUBLIC MEETING
The Board of Aldermen met in regular session on Monday, July 14th, in
Mansfield City Hall, located at 705 Polk Street. Mayor McCoy called the meeting
to order at 4:30 p.m., after which
an Invocation was offered by Alderman
Mitchell L. Lewis The Pledge of
Allegiance was led by Alderman Mary L.
Green. Following the pledge, the
roll was called, and the following officials were recorded as Present: Hon. Curtis W. McCoy, Mary L. Green –District
A, Roy R. Jones –District B, Mitchell L. Lewis –District C, Joseph Hall, Jr. –District D, and Kervin D. Campbell –District E. Absent: None. Other
City Personnel Present: James “Jim” Ruffin (Public Works Director),
Gwendolyn Jones (Deputy Clerk), Brian Phillips (Court Clerk), Tommie Crawford
(Public Relations Officer), and Gary Hobbs (Chief of Police). Press Present: Vickie Welborn (The Times) and Julie
Morris and Bennie Hall (The Enterprise).
It was MOTIONED by JOSEPH
HALL, JR. and SECONDED by KERVIN D.
CAMPBELL to approve the minutes of the June
23, 2014 regular City Council
meeting and to dispense with the reading.
Motion Passed Unanimously.
It was MOTIONED by MARY
L. GREEN and SECONDED by MITCHELL L.
LEWIS to approve the payment of current outstanding bills for this period. Motion Passed Unanimously.
The City Clerk next opened the floor to hear public
comments from those in attendance to any item outlined on the meeting
agenda. When no comments were offered
from the floor, the Public Comments
Period was then closed.
Old Business: None.
Item A: It was MOTIONED by ROY R. JONES and SECONDED by MITCHELL L. LEWIS to authorize the
receipt and opening of all sealed public bids for the chemicals Aluminum Sulfate Solution (Liquid Alum)
and Caustic Soda Liquid 25% Diaphragm
for use at the City’s Toledo Bend Water Treatment Plant. The following bids were received and opened
for Aluminum Sulfate Solution: Kemira
Water Solution, Inc. –no bid submitted, GEO Specialty Chemicals -$210.50/dry ton delivered, Premier Chemicals & Services -$218.50/dry
ton, and General Chemical, L.L.C. -$445.00/dry
ton. All bids received were taken under
advisement. The bids will be tabulated
and a recommendation made at the City Council’s regular meeting on July 28th,
to put the lowest responsible bidder under contract. Purchases will be made from the lowest bidder
through December 31, 2014. In similar
fashion, the following bids were received and opened for Caustic Soda
Liquid: FSTI, Inc. -$656.00/dry ton delivered, Premier Chemicals & Services -$739.50/dry ton, General Chemicals, Inc. -$792.25/dry
ton and GEO Specialty Chemicals –no
bid submitted. All bids received were
taken under advisement. The lowest
responsible bidder will be announced at the Council’s July 28th
regular meeting and a recommendation made to exclusively contract with that
bidder for purchases of Caustic Soda Liquid through December 31st. Motion Passed Unanimously.
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Item B: It was MOTIONED by MITCHELL L. LEWIS and SECONDED by KERVIN D. CAMPBELL for approval
authorizing the Mayor to enter into and execute the Annual Maintenance
Agreement with the Louisiana Department of Transportation and Development (LA
DOTD) for Traffic Signal Lights maintenance
for fiscal year ending June 30, 2015. The agreement for said maintenance shall begin
July 1, 2014 and end June 30, 2015, unless sooner terminated. The LA DOTD will reimburse the City on a
semi-annual basis for maintenance cost on each of the ten (10) approved traffic
signals listed in the agreement at the rate of $800.00 per signal per year. Motion Passed Unanimously.
Item C: At this time, the
Mayor called for a selection by the Board of Aldermen of one alderman from
among them to act as Mayor Pro
Tempore. The mayor pro tem presides
at all meetings in the absence of the mayor and performs all duties of the
mayor in the absence or disability of the mayor. The mayor pro tem has all the same powers as
the mayor, except veto power. It
was MOTIONED by MARY L. GREEN and
SECONDED by KERVIN D. CAMPBELL to select
Alderman Mitchell L. Lewis to act as
Mayor Pro Tempore. A second nomination
was made by Alderman Roy R. Jones to select Alderman Joseph Hall, Jr. to act as mayor pro tem, but his nomination failed
to receive a second. Therefore, the
Mayor called for a vote on this measure from each alderman. The measure received unanimous approval from
the Council. All five aldermen voted to
approve Alderman Mitchell L. Lewis
as mayor pro tem. Motion Passed Unanimously.
Item D: Present at this
meeting at the Mayor’s request was Mr. Ryan
E. Todtenbier, a certified public accountant with the Natchitoches, LA
auditing firm of Johnson, Thomas and Cunningham, CPAs.
Mr. Todtenbier was asked to present a brief summary of the
City’s Audit of Financial Statements for fiscal year ended December 31,
doing so, those attending this meeting would gain an abbreviated assessment of
the efficiency and effectiveness of the governing body’s stewardship of the
money it receives. Overall, Mr.
Todtenbier reported that just as in 2012, the City remained in a healthy
financial position at the close of 2013.
However, it was noted that the City did experience a decrease in its
property tax base (decline in the value of properties located within the City)
of approximately one percent (1%) during the year ended 12/31/13. Similarly sales tax revenue reflects a marked
decrease over 2012 and can be largely attributed to a waning of the Haynesville
Shale activity in recent years. When at its peak, day laborers in the oil and
gas drilling industry were in the City generating increased sales tax revenue by
patronizing our eating establishments, retail outlets, fuel filling stations,
lodging facilities (hotels, motels, etc.), grocery stores and the like. Now that that activity has significantly
declined, sales tax revenue has been noticeably impacted. Additionally, he recommended that the City,
as closely as possible, remain within its approved financial budget for 2014,
excluding unforeseen expenses incurred to fund the repair/maintenance to the
City’s tangible properties and equipment.
This will help ensure continued profitability for the City when books
close at the end of the current fiscal year.
Conclusively, the audit did reveal a
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City of Mansfield
City Council Meeting
July 14, 2014
significant deficiency in
internal control with regard to Cash Bonds Payable. No reconciliation was performed between the
general ledger cash bonds payable account and the list of cash bonds held by
the City. Inadequate internal control
procedures for cash bonds could result in recording errors of cash bond payments
remitted. The City must establish effective
internal control procedures to reconcile on a monthly basis cash bonds
payable. In conclusion, it should be
noted that the City’s 2013 Financial Audit Report was submitted to the
Legislative Auditor’s Office by the June 30th deadline date.
Item E: No other new
With no further business to
discuss, the meeting was declared adjourned at 4:52 p.m. by MOTION from JOSEPH
HALL, JR. and SECONDED by MITCHELL
L. LEWIS. Motion Passed
W. McCoy, Mayor
Marvin R. Jackson, Clerk